SUKET 2030 project interviews on the needs for and use of weather, climate and impact forecasting information in decision-making – privacy notice

The EU’s General Data Protection Regulation (2016/679) Date of notice: 02/11/2026 Registry number: 32/510/2026

1. Controller Finnish Meteorological Institute P.O. Box 503 (Erik Palménin aukio 1) Fi-00101 Helsinki, Finland tel. +358 29 539 1000 kirjaamo@fmi.fi Business ID: 0244664-7 2. Register contact person Natalia Korhonen tel. +358 50 919 5454 firstname.lastname@fmi.fi

3. Data Protection Officer Jaana Palmunoksa tel. +358 29 539 2310 firstname.lastname@fmi.fi

4. Purposes and legal basis for processing personal data The data will be used for research purposes. The voluntary interviews aim to identify information needs related to weather, climate and impact forecasting, examine how existing forecasts are used in decision-making, and assess the development needs and feasibility of forecasting systems. The processing of the personal data is based on consent. The consent will be given by a Word document at the interview at the latest. The consent can be withdrawn at any time by sending the request to the register contact person.

5. Data content of the register The following personal data may be processed in the register:

• First and last name

• Title

• Organisation represented

• Country of residence

• Email address

• The interview.

6. Regular sources of information The data subject (the person themselves).

7. Recipients of recipient groups of the personal data The data will be processed by designated researchers at the Finnish Meteorological Institute who are working on the SUKET 2030 project.

8. Transfer of personal data outside the EU or EEA The interviews will be conducted using the Finnish Meteorological Institute's Microsoft Teams application, on a platform permitted under applicable data protection legislation. The interviews will be recorded and transcribed using Teams. The Finnish Meteorological Institute is a customer of Valtori.

Interview summaries will be stored on the Finnish Meteorological Institute’s server. The documented interview responses will not be transferred outside the EU or EEA.

Personal data is stored in the information systems of the Finnish Meteorological Institute or its service providers, located within the European Union. Personal data is not transferred outside the EU or EEA.

9. Register protection principles Personal data stored in electronic form is protected by technical security measures. Access to electronically stored register data requires a personal username and password.

10. Storage period of personal data Personal data will be stored for a maximum of two years after the completion of the research. Persons with access rights to the register are responsible for deleting the personal data from the register after the retention period has ended.

11. The rights of a data subject In general, data subjects may exercise the following rights, among others:

• The right of access to their personal data

• The right to rectification of their personal data

• The right to erasure of their personal data

• The right to receive information about the processing of their personal data

• The right not to be subject to automated decision-making without a lawful basis.

The data subject has the right to submit a complaint to the supervisory authority if the data subject believes that the processing of any personal data concerning them is in violation of the applicable data protection legislation. In Finland, the supervisory authority is the Office of the Data Protection Ombudsman.